5/27/2023 0 Comments Open source email archiver![]() ![]() Will your files be stored on underperforming infrastructure, locked in a proprietary format, or be limited to access via vendor-supplied tools? Do your legal or other teams need access to historical email for eDiscovery or FOIA purposes? Data Access: What can you do with your data? The best email archiving software enables you to define a security footprint that’s in keeping with your existing policies and allows you to control your own encryption keys. Should your security policies and processes be set by your security teams or by the third-party vendor you choose? And who has the rights to create, store, and access your data’s encryption keys? Data Security: How much control should you have? ![]() In the future, will your archives be hosted on-premises, online through a SaaS solution, or in your own private cloud in your own cloud tenant?ĭepending on your data security, privacy, and other regulatory compliance obligations, as well as the need to ensure total control of your data at all times, you may be looking to transition from an on-premises or SaaS-based solution to one that is hosted in your own cloud tenant. Data Location: Where will your data be stored? Prior to implementing a new email archiving policy (including archiving directly within Office 365), organizations should review what data they have and decide where and how they want to manage it going forward. Your Data Source: Will you need to journal data?Īre your currently archiving journal data for regulatory compliance? In the future, will you need to journal data?ĭepending on why you’re looking to migrate your email archive and your archiving needs in the future, you will need to plan for what to do with your legacy journal, as well as where and how to compliantly archive your journal in the future.ĭo you know how much archived data you have? Does that include “dark” data for inactive and departed users? In the future, email may only account for a small percentage of the data that your team will need to archive, manage and make available for search or business intelligence. In addition to email, is your team also archiving data from other applications? For instance, collaboration data from applications such as Microsoft Teams or Splunk? What about structured data from legacy applications?Īs you think about data archiving going forward, you should plan for the different data types your organization will need to retain. Your Data Source: Are you archiving non-email data? When planning an archive migration, it’s essential to verify that the migration of your current archived data can be completed without damaging chain of custody or impacting your day-to-day operations. ![]() Is it an on-premises archive like Enterprise Vault or SourceOne, a SaaS solution like Mimecast, Smarsh, or Global Relay, or are you starting from scratch? Your Data Source: What is your current email archiving solution? When it comes to an email archiving solution comparison, there are several key questions to ask yourself before you make a decision for your business, including: It also provides flexibility and scalability as your needs shift and your organization grows. Migrating from an on-premises archive to the cloud (or from a legacy archiving application in the cloud) provides a way to not only securely manage all of your historical archiving data needs but also to unlock many new opportunities for your business. As a result, many organizations like yours are looking for future-proof alternatives, especially as corporate digital transformation initiatives, such as the adoption of cloud-based tools like Microsoft Office 365 and Gmail, make cloud-based email archiving a much more attractive prospect. Today, legacy email archiving software, such as Enterprise Vault, Source One, Mimecast, OpenText AXS-One Archive, and GWAVA Retain, haven’t kept pace with the times, exposing their customers to data breaches and ransomware, forcing their developers and customers to create risky workarounds or, in the case of MX Logic and Mimosa NearPoint, drop support altogether. ![]()
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